At MS International Conferences Inc., we respect your privacy and are committed to protecting the personal information you share with us. We understand that your personal data is important, and we take our responsibility seriously to ensure that it is handled in a secure, transparent, and lawful manner. This Privacy Policy explains in detail how we collect, use, store, disclose, and protect your information when you visit our website, browse conference listings, register for a conference, make payments, contact us, request conference documents such as invitation letters, submit abstracts or papers, or use any of our related services.
We aim to provide clear information about what data we collect, why we collect it, how it is used, and what rights you have regarding your personal information. Our practices are designed to comply with applicable privacy laws and to maintain the trust of our participants, speakers, authors, and visitors.
By accessing or using our website, or by submitting information through our contact forms, registration pages, payment process, email communication, or any other interaction with our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and handling of your information as described herein.
Who We Are
MS International Conferences Inc. organizes a wide range of professional, academic, business, technology, medical, engineering, management, and research-based conferences across Canada, the United States, and various international destinations. Our events are designed to bring together researchers, industry professionals, academics, students, and experts from diverse fields to share knowledge, present research, network, and collaborate on emerging trends and innovations.
Through our platform, we support multiple types of participation, including authors, speakers, listeners, and sponsors. We also facilitate conference-related services such as abstract and paper submissions, speaker applications, event scheduling, and access to conference programs and materials.
Our website allows visitors to explore upcoming and past conferences, search events by category, location, or date, and access detailed information about each conference. Users can register for events, select participation categories, purchase tickets securely, request invitation letters and other supporting documents, submit inquiries, and stay informed about conference updates, deadlines, and announcements.
Information We Collect
We may collect different types of information depending on how you use our website and services, including when you browse our pages, register for a conference, submit forms, make payments, request documents, or communicate with us through email, phone, or other channels.
Personal Information
- Full name
- Email address
- Phone number
- Country of residence
- City and address
- Organization, company, or university name
- Job title, designation, or professional role
- Billing information
- Any information you submit through our contact forms or registration forms
Conference Registration Information
- Selected conference name
- Ticket type, such as Author, Listener, or Early Bird
- Registration category
- Attendance preference, if available
- Payment status
- Invoice or transaction details
- Conference participation details
- Digital pass or confirmation details
How We Collect Information
We collect information through a variety of methods depending on how you interact with our website and services. This includes both information you provide directly and information collected automatically through your use of our platform.
- Visit our website
- Fill out a contact form
- Register for a conference
- Purchase a ticketRequest an invitation letter
- Submit an abstract, paper, or speaker application
- Subscribe to updates or newsletters
- Contact us by email, phone, or website form
- Use our website search, filters, or account features
- Interact with cookies, analytics tools, or tracking technologies
How We Use Your Information
We use your information to provide, maintain, and improve our services, ensure smooth conference operations, and enhance your overall experience with our website and events. This may include using your information to:
- Process conference registrations
- Confirm your participation
- Send registration confirmation emails
- Provide digital passes and event access detailsIssue invoices, receipts, or payment confirmations
- Prepare invitation letters and conference documents
- Respond to your inquiries
- Review speaker, author, paper, or abstract submissions
- Send conference updates, schedules, travel guides, and author instructions
- Manage event attendance and participation
- Provide certificates of attendance or participation
- Improve our website, services, and user experience
- Prevent fraud, misuse, spam, or unauthorized access
- Maintain business, tax, legal, and accounting records
- Communicate important policy, schedule, or event changes
Legal Basis for Processing
Depending on where you are located, we may process your information based on one or more of the following reasons, which may vary depending on applicable laws, regulations, and the nature of your interaction with our services:
- You gave us consent
- The information is needed to complete your registration or provide conference services
- The information is needed to process payment or issue receipts
- The information is required for legal, tax, accounting, or security purposes
- The information is needed for our legitimate business operations
- The information is needed to respond to your request or inquiry
Where required by law, we will ask for your consent before collecting, using, or sharing your personal information. This consent may be obtained through website forms, registration processes, cookie banners, or other clear affirmative actions. You have the right to withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us or adjusting your preferences where available.
Get in Touch With International Conference
Have questions about registration, invitation letters, conference details, sponsorship, speaking opportunities, or upcoming events? Our support team is here to help you with clear guidance and quick assistance.